How to Save a PowerPoint Presentation

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PowerPoint is the presentation software created by Microsoft and included in their Office productivity suite. PowerPoint can be used to create dynamic and professional presentations that include animations, sound, graphics and charts. You can save your PowerPoint presentation as a file and then email it to colleagues, store it on a portable drive or burn it to a CD for potential clients or investors to view.

Things You'll Need

  • Licensed version of PowerPoint software
  • Organize your presentation. Particularly if you plan on sharing your PowerPoint presentation file with others, it's important to organize all of the elements you are planning on incorporating. Make a list of the graphics and sound files you want to use.

  • Create a new folder for your presentation. You should create a new folder where you save your documents. Use "File>New>Folder" to create a new folder and name it after your presentation. Place all of the files you want to use in this folder.

  • Create your presentation in Microsoft PowerPoint. Create your slides and written content and then add your transitions, graphics and sounds from the files that you've saved in the folder you just created. If you add anything new, make sure the associated file is placed into this folder before you add it to your presentation.

  • Save your PowerPoint Presentation. Saving the presentation is easy; just go to "File>Save" to save your current presentation. A dialogue box will appear so you can name your presentation and select where to save it. Save it to your new folder. If you wish to save a copy of your file, you can instead choose "File>Save As."

  • Save the whole folder to disc or jump drive. If you are sharing your document, you should burn the entire folder to disc or to your portable drive. When the recipient views your presentation, PowerPoint will be looking for the associated content files in the directory where they were when the document was created. Without these files, important elements of your presentation will be lost. If you are emailing your presentation, you should zip the folder using compression software.

Tips & Warnings

  • PowerPoint embeds your images into the presentation, which can bloat the file considerably. Make sure that you have used small file sizes or reduced the original graphic before embedding it into your presentation to keep the file size smaller.

References

  • Photo Credit Jupiterimages/Photos.com/Getty Images
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