How to Plan an Office Christmas Luncheon

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Christmas luncheons offer employees a chance to mingle and enjoy the festivities of the holiday. The event can bring camaraderie to the workplace and lift spirits, which, in turn, encourages worker productivity. Planning the office luncheon can be an easy and straightforward process. With a little time and effort, employees will remember the luncheon long after the holiday has passed.

Things You'll Need

  • Luncheon location
  • Budget
  • Caterer or food preparation
  • Tables and chairs
  • Tablecloths
  • Placemats
  • Napkins
  • Centerpieces
  • Buffet table
  • Plates
  • Utensils
  • Cups
  • Tea
  • Coffee
  • Water pitchers
  • Creamer
  • Sugar
  • Gifts
  • Bonuses
  • Decide on the location and date of the luncheon. If the office has a large enough facility, you can hold the luncheon in a conference room or meeting hall. Off-site facilities might include local restaurants that have separate meeting rooms, hotel meeting rooms or community centers.

  • Figure out the budget for the luncheon. If you use a caterer, find out what meals fit your budget. If a caterer is too expensive, consider buying the food from a local deli or grocery store catering department and serving it buffet style. An employee can pick up the food on the day of the luncheon.

  • Decide how the luncheon tables and chairs will be set up. The table settings can be disposable or linen. Place white tablecloths on the tables, and top them with red and green place mats and napkins. Centerpieces can echo the red and green color theme. Consider decorating the tables with miniature Christmas trees or poinsettias. Plates of decorated Christmas cookies can also add a festive flair to the center of each table while providing a tasty dessert after the meal.

  • If you choose a buffet, allow space for the buffet table. Make plates available at the head of the food table. Decide whether guests will flow better by going down both sides of the table or just one side. Make sure each dish or platter has a set of serving utensils or tongs. Serve desserts buffet style or plated on a separate table.

  • Consider the timetable of the event. Allow time for the leader of the company to say a short speech. Build in time for any gift exchanges or delivery of bonuses. If the employees want to buy a gift of the boss, collect the money ahead of time so that a gift can be purchased, wrapped and in place so that employees can give it at the luncheon.

Tips & Warnings

  • Place creamer and sugar for the coffee and tea on the beverage table.

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