How to Integrate Google Calendar Into Ubuntu

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Google Calendar is a robust web application that allows the user to manage multiple calendars with ease. The application features an array of sharing capabilities, and includes support for adding events using natural language. For Ubuntu users, integrating the Google Calendar directly into the operating system so that it is always available even when offline is a simple project. Integrating Google Calendar into Ubuntu enables the user to access his calendar from the system tray, and allows the user to easily create and edit calendar events from within Ubuntu without having to launch a web browser.

Things You'll Need

  • Google Calendar account
  • Ubuntu 9.04 (Jaunty Jantaloupe) or newer
  • Evolution Mail and Calendar program

Set Up Your Google Calendar Account

  • Sign up for a free Google Calendar account at google.com/calendar if you do not have one already.

  • Create additional Google Calendars if you wish to use multiple calendars by clicking "Create" at the bottom of the "My Calendars" sidebar module.

  • Subscribe to public calendars by clicking "Add" at the bottom of the "Other Calendars" sidebar module.

Sync Evolution With Google Calendar

  • Launch Evolution.

  • Click "File," select "New" and choose "Calendar."

  • In the dialog box that appears, select "Google" for the "Calendar Type."

  • Enter a "Name" for the calendar.

  • Type in your full Google account user name including the @domain.com, and then click "Retrieve list." You will be prompted to input your Google Calendar password.

  • Choose the calendar from the drop-down list that you wish to integrate into Ubuntu.

  • Check "Copy calendar contents locally for offline operation."

  • Select a calendar color.

  • Click "OK."

  • Repeat steps 2 through 9 to add additional Google Calendars.

Integrate Google Calendar Into the System Tray

  • Once you have completed importing your Google Calendars into Evolution, click the time and date applet in your Ubuntu task bar.

  • Enter your Ubuntu password and click "Allow" to give your taskbar permission to access and display the events from your Evolution calendars.

  • Click the time and date applet again to confirm that your Google Calendar events are now displayed.

Tips & Warnings

  • You do not need to keep Evolution open to access your Google Calendar events from the taskbar. Once you have granted permission to your system to display those events, simply clicking on the date and time should display the days events.
  • If you have a Google account for any service (like Gmail or Analytics, for instance), then you can use that login to setup a new Google Calendar account.
  • As of November 2009, Ubuntu is not able to scrape recurring events created within Google Calendar and keep them synchronized. These events will not be displayed in Evolution or in the Ubuntu taskbar.

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