How to Format Text in Tables in MS Word

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Microsoft Word is a leading word-processing software for creating, editing and printing documents. The program is distributed as a component of the Microsoft Office suite. In particular, Microsoft Word has an option to create and manipulate tables. Table allows you an advanced way to organize and present numeric or text data. To format text within Word tables typically involves choosing an appropriate font type, size and color as well as applying effects to make text "bold" or "underlined," for example.

  • Launch Microsoft Word.

  • Press "Ctrl-O" and browse your computer and find a Microsoft document that contains a table. Double-click on the file name to open it.

  • Scroll down the Word document and find the table you need to edit.

  • Select a cell or cells in the table by holding the left mouse button. Note it is also possible to select a part of the text within a cell.

  • Choose the font (for example, "Arial") using the drop-down list box "Font" in the Word toolbar located in the upper portion of the editor window. Then set the font size (for example "14") with the drop-down list box that is next to the "Font" box.

  • Click on the small triangle next to the button "Font Color" that has an icon that looks like an underscored "A." to open the color palette. Then click on a desired color to apply it to the selected text.

  • Click on the Word toolbar button denoted with the capital letters "B," "I" or "U" to apply "bold," "Italic" or "Underline" effects to the text in the table.

  • Press "Ctrl-S" to save changes made in the Word document.

Tips & Warnings

  • Select the menu "Home" in Microsoft Word 2007 to get access to the toolbar options used in Steps 5 through 7.
  • Changes described in Steps 5 to 7 will be applied to the entire portion of text selected in Step 4.
  • Avoid mouse clicks on the table or anywhere within the document field during Steps 5 through 7 since it will remove the table selection.

References

  • "GO! with Microsoft Office 2007: Introductory," Shelley Gaskin, Robert L. Ferrett, Alicia Vargas, and Carolyn E McLellan, Jan 7, 2009.
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