How to Backup Address Book in Microsoft Outlook
Losing your Outlook address book can be disastrous. Many Outlook users have been importing their contacts from one version of Outlook to the next for years, often going so far as to add phone numbers and postal addresses for each person. Back up your Outlook address book to prevent a disaster in the event that a virus or hard drive crash causes you to lose your data.
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Instructions
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Launch Outlook. Click "File," then click "Import and Export."
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Find "Export to a file" in the window that opens. Click it, then click "Next."
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Find "Personal Folder File (.pst)" on the next list. Click it, and click "Next."
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Click "Contacts" in the next window. If you have your contacts segmented into different groups, click the "Include subfolders" check box to ensure that they will all be included in the backup. Click "Next."
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Click the "Browse" button, and go to your desktop. Name the file "Address Book Backup," or any other descriptive name that will allow you to identify it later. Click "Finish."
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Enter a name for the file, if you like. This will only be visible when the file is loaded in Outlook. Type a password to ensure that the file cannot be imported by anyone but you, and click "OK." The backup file will be created.
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Save at least two copies of the backup file in locations other than on your hard drive. For example, you might save one copy on a recordable DVD and another on an external hard drive. Storing the backup file in multiple locations ensures that you will be able to recover it in the unlikely event that your computer fails and one backup copy becomes unreadable.
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