How to Create GIF or JPEG file for a Banner or Ad using PowerPoint

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Need a great new image or logo for your website? Want to create an image with text for use in print or on-line advertising? This method allows you to take advantage of PowerPoint options and not save unnecessary white space easily.

Things You'll Need

  • Idea and text for file
  • PowerPoint Application
  • Optional: Graphic or clip art to include
  • Open PowerPoint to start a New presentation. When the "PowerPoint Presentation" window appears, select the Blank Presentation option. When the "New Slide" window appears, select the Blank layout.

  • Determine what size the banner should be and if it is to be vertical or horizontal. In PowerPoint, use the menu options File, Page Setup to set the slide width and height sizes to the dimensions of the banner or ad.

    If necessary, change the Slide Orientation from Portrait (Vertical) to Landscape (Horizontal).

  • Determine the desired background color or shading. To set background, right-clicking on the slide. When the pop-up menu appears, select Background. Then when the "Background" window appears, Choose the desired color from the drop down for the Background fill.

    Select Fill Effects if more than a single color or a special texturing is desired. From the "Fill Effects" window, select the Colors number or Preset Colors. Then select the desired Shading Style, which will change the Variants. Select the box with the desired Variant and it will display in the Sample area. Click OK.

    When returned to the "Background" window, click Apply. The slide will display with the new background.

    If you do no already know how to change backgrounds, see article "How to Change the Background Color or Image on Slides in PowerPoint.:

  • Enter and format the appropriate text using text boxes by click on the Text Box option on the Drawing toolbar. Then click where text box should start on slide and begin entering text.

    Change the text size or font style by selecting the text to be changed and clicking on the Font or Font Size drop downs on the Formatting toolbar.

    If you desire to move the text box, click on any indicated box side. When the arrowhead cross hair appears, click and drag box to desired location. To resize the text box, move over resizing block on the box side until a double-headed arrow appears, then click and drag the in the appropriate direction to resize until box is desired size.

  • If desired for headline or close, insert WordArt and position on the slide by click on the Insert WordArt tool on the Drawing toolbar.

    If you do not already know how to use WordArt, you may want to see article "How to Add Fancy Text using WordArt in an MS Office File" for help.

  • If desired, insert an image and position it on slide. Use menu options Insert, Picture, Clip Art. Select the desired image from those available on the Clip Art tab or the Pictures tab, then click Insert. If the image desired is not there, then use the Import Clips option to bring image into clip art collection. Or use Insert, Picture, From File menu options instead.

    If you do not know how to insert or position an image, see article titled "How to Add, Move, and Size Graphical Images in Office Files."

  • If desired, insert and position an AutoShape with text to emphasize some point on the slide.

    a. Click on the drop down arrow of the AutoShapes option from the Drawing toolbar. Select the desired AutoShape category from the drop down list. Then a selection of shapes will appear to select from. Click on the shape desired, then draw it on the slide.

    b. To insert text, click on the shape and then start typing. To change text size or font, do the same as with a standard Text Box.

    c. If moving, resizing, or rotating (where applicable) the shape is desired it will work the same as WordArt.

  • Finally, use menu options File, Save As, then select JPG or GIF graphic type, depending on preferred format. GIF files are typically smaller in file size than JPG.

    The JPG or GIF file may now be sent as an email attachment for advertising, or inserted on a web site, or added to other MS Office documents (Access, Excel, PowerPoint, Word) using application's menu option Insert, Picture, From File.

Tips & Warnings

  • Images and text must be inside slide area because any part of an image or text that is hanging off the slide will be cut-off when slide is saved as a GIF or JPG.
  • View the saved graphic file to see the results before sending or using the file, as some graphic elements may not translate as desired. If items do not translate as desired, try selecting another type or revising the original slide and then resaving as graphic.
  • Photo Credit Screen captures used with pemission of Microsoft.
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