How to Create Cleaning Estimate Forms

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A maid is cleaning.
A maid is cleaning. (Image: Thinkstock Images/Stockbyte/Getty Images)

Cleaning estimate forms are a tool for itemizing services to be performed as a household or office cleaner. An estimate form should spell out specific duties to be handled, the frequency of cleanings, and costs related to supplies, time and manpower.

Spreadsheet Format

A computer-generated spreadsheet is an effective way to organize your cleaning estimate form. Include your company name and contact information at the top and leave room for an order form number, date and customer contact information. Include a “notes” category on the form for special or specific instructions and include a section to note anticipated cleaning dates. You may also opt to use pre-printed duplicate estimate forms to be handwritten on site. You keep a copy and give the duplicate to the potential customer.

What to Include

Category headings should include specific rooms to be cleaned and the tasks in each -- for example, sweeping, vacuuming, dusting, mopping, surface cleaning and disinfecting, and trash removal. In a personal residence you may include changing bed sheets, washing clothes or dishes, cleaning windows and general tidying up. Include a price break-down per room or per job and note if you’ll be using your own supplies and equipment or expect them to be provided by the customer.

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