E-mail is a quick and efficient way to communicate. Not only can you send messages, you can send pictures, documents and other computer files to anyone you wish. Once you learn how to send one type of file via e-mail, you'll know the steps required to send any other file you want. Now when your boss requests that you e-mail a spreadsheet, you'll know how to do it without having to think about it.
Things You'll Need
- Computer with e-mail client installed
- Excel file, part of Microsoft Office Suite
Sending an Excel File Via E-mail
Power on your computer and open your e-mail server or log in to your online e-mail.
Click the button "New" to create a new message. Enter the recipient's e-mail address in the "To" field. Enter a subject line and any other text, if desired.
Click on the "Attach" button or in some cases, the button that looks like a paper clip. A window appears with a button marked "Browse."
Click on the "Browse" button and navigate to the folder where your Excel file is located. Once selected, the e-mail client will store it as part of the e-mail. Some e-mail clients require that you click an "Attach" button after selecting the file.
Click on the "Send" button to deliver the e-mail. Your recipient will receive the e-mail, and will be able to open or save the Excel file to his or her hard drive.
Tips & Warnings
- Follow the same steps to send any file type. Make sure that you know where your file is stored on your computer. If you do not, consider opening the file and saving to a known location.
- If your file is too large, the e-mail might not attach the file properly. Consult with you IT department for other options.
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