How to Plan a Business Itinerary
As the old saying goes, time is money and when it comes to business travel, this phrase really applies. That is why it is so important to have a clear and effective business itinerary in place before embarking on any company-related travel. This will not only save the business traveler time, but will also save the company money as it greatly reduces the chances of having to re-schedule meetings. Over the course of a fiscal year, business travel efficiency can have a huge impact on a company's bottom line.
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Instructions
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Identify the actual geographic destinations where the business traveler will be going.
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Determine the airport/train departure and arrival dates and times as well as hotel location, check-in and checkout dates and times.
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Lay out the logistical details of all the scheduled business meetings. It is important to account for such factors as travel times between meetings, any time differences and possible traffic snags that could impact getting to the next meeting. This includes planning for extra time between meetings so there is no rush to cut potentially profitable appointments short just to get to the next meeting.
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Organize the researched business travel information into a chronologically ordered business itinerary that is appropriately customized for that particular traveler. The final business itinerary should not only contain all pertinent travel information, but should also have flexibility built in to ensure productivity.
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Tips & Warnings
Use an automated travel planning package to save time creating business itineraries. Consider adding travel notes from other employees who have taken similar business trips to the same destinations.
Do not crowd your business itinerary by not allowing sufficient time between meetings. Flexibility is important. Do not over-plan.
