How to Add a Mailbox in Outlook 2007

Outlook 2007 contains user profiles, which contain email addresses, calendars, tasks, contacts and data folders. An Outlook profile can contain multiple email accounts or mailboxes, allowing you to manage messages from multiple email accounts. When sending an mail, you can also select the email address from which to transmit (for example, a family or business email address). Outlook can configure mailboxes from different server types: Exchange server, POP3, IMAP or HTTP (Internet-based). Outlook can only set up one Exchange server per user profile; configuration settings for the Exchange server should be obtained before setting up this email account on Outlook.

Difficulty: Easy

Instructions

Add a New Email Address to Your Current Profile

1. Launch Outlook and select "Account Settings" under "Tools" in the top menu bar.

2. Click the "E-mail" tab in the Account Settings dialog box and select "New." Select your mail server type: Microsoft Exchange, POP3, IMAP or HTTP. Click the "Next" button.

3. Type the following information in the fields: your name, your complete email address (include user name and domain name) and your email password. Type your email password again in the field "Retype Password." Click the "Next" button. When the email account is configured, click the "Finish" button to exit the wizard.

Add an Email Account to a New Profile

4. Close Outlook. Select "Control Panel" from the Windows Start menu. Click the "Mail" option. Select "Show Profiles" under "Profiles." Click the "Add" button.

5. Type the name for the new profile in the New Profile dialog box. Click the "OK" button. Click the "E-mail Accounts" tab. Click the "New" button.

6. Select your email server type: Microsoft Exchange, POP3, IMAP or HTTP. Click the "Next" button.

7. Type your information in the following fields: Your Name, E-mail Address (be sure to include your user name and domain name) and Password (email password). Type your email password again in the field, "Retype Password." Click the "Next" button.

8. Click the "Finish" button after your new email address has been configured. Launch Outlook.

Tips & Warnings

• Name your email accounts with an identifiable label to easily differentiate among the mailboxes, such as "Family," "Yahoo" or "Primary work." The Mail option in the Control Panel will appear after you've initialized Outlook for first-time use.

Resources

• Microsoft Support: Overview of Outlook Email Profiles