How to Get Your Lotus Notes From Another Computer

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When you travel to another computer within your company and need to get to your email, here's what to do.

  • Copy your notes.id file from your computer to a floppy disk. You will find the file in your notes\data\ directory.

  • Start Lotus Notes and right click on your mail database icon (this will give you a shortcut menu).

  • Choose Database properties from the list.

  • Look for the server name and write this down (usually something like mailserver\something\something).

  • Close Lotus Notes and take the floppy disk out.

  • Write down the name of the mail server on the label of the floppy disk.

  • Keep the floppy disk with you.

  • Go to another machine and start Lotus Notes

  • If it askes for a password right away, choose Cancel.

  • Choose File, Tools, Switch ID from the Menu bar.

  • Find the ID file that you have copied to the floppy disk and click OK.

  • Enter your password. Notes now knows who you are.

  • Choose File, Database, Open from the menu bar.

  • Click in the server name field and you may be able to search for the mail server where your mail is stored. It is sometimes necessary to type the name of the server into this field, but usually you can find it listed under other servers.

  • When you find the right server, look in the window below and your will see blue icons with names of databases under them. Scroll down the list until you come to yellow folders.

  • Click and open the Mail folder to display the list of people who store their mail on this server.

  • Scroll down this list and find your name. It may be long, so press a key on the keyboard that represents your first name, such as e for eric. This will help you get to the e's faster

  • Once you find your name, double click on the name and it will open your mail file.

  • When you are finished with your mail, it is a courtesy to remove your mail database from the machine that you borrowed.

  • From the Notes workspace page, right click your mail database icon and choose remove from workspace.

  • You may also want to choose File, Tools, Switch ID and browse to the notes\data directory and click the ID of the person who you borrowed the machine from.

  • Leave the machine in that state because it will prompt them to enter their password.

Tips & Warnings

  • Instead of copying your ID file to a floppy you can use a shared network drive.
  • If you use a shared network drive, it may not be accessible from the entire enterprise network
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