How to Communicate Effectively via Emails


Communicating effectively via email is important because it is one of the fastest ways to communicate in writing today and is nearly used by everyone. Use these email suggestions to make the most of your communications.

Treat all of your emails as if they will last forever because they do even after you delete them, though you don't see it or realize it. Use topics to title your emails to it make it easier to sort, retrieve and view and re-title your subject line versus automatically hitting reply if the email changes subjects.

Never hit the send button when you are angry or upset. You may regret it and like the spoken word, once you hit sent, it has been said, so to speak. When you will be unavailable for more than four or five hours, leave an out-of-the-office message and direct the person emailing you to someone who is in the office in your absence. Also, reduce email clutter by replying to the person who sent you the email versus the entire list unless they need to be included for informational purposes and make your email as thorough, yet concise as possible.

Make sure all of your contact information is current and always include a telephone number. Incorporate an automatic signature block with your address, phone number and email address and, perhaps most importantly, always use spell check, but proof again ,as well for mistakes that it may miss.

Tips & Warnings

  • Every couple of months go through your emails and delete what is no longer important information for you.
  • Save important emails and organize them into specifically labeled folders.
  • NEVER send emails when you are upset or angry. The send button is much more easy to use than the escape button.

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