How to Add Quick Parts to an Email in Outlook

In Microsoft Outlook 2007 you can save blocks of text that you frequently send in email as a "quick part." After a quick part is created, it can be added anywhere in the message body of an email you are composing.

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Microsoft Outlook 2007

1. Start Microsoft Outlook 2007 and click the "New" button on the Standard toolbar in Outlook to open a new untitled message onto the screen.

2. Complete the "To" and "Subject" lines in the header portion of the email message. Write the email message in the body of the email.

3. Click to place an insertion point in the message body where you want to add the quick part.

4. Choose the "Insert" tab at the top of the email message. Locate the "Text" section of the Insert ribbon.

5. Push the "Quick Parts" button and a drop-down list will display the quick parts that have been created.

6. Select the quick part from the drop-down list and it will appear where in the email message at the insertion point.

7. Finish typing the email message, if necessary, and click the "Send" button to send the email containing the quick part.

Tips & Warnings

• The "To" and "Subject" lines of an email must be completed to access the "Quick Parts" content.