How to Create a Site Map in MS Word

MS Word has a cool function where you can create a site map or organizational chart. This is useful because it can help you layout websites, business information, employee hierarchy, or much more in an easy format. Site maps are simple to create and will help visually organize your ideas. They are like the architectural design that will help your viewers understand your sites layout or find pages on your site. Creating site maps are a good way to add to your MS Word bag of tricks.

Things You'll Need

• MS Word

Instructions

Creating an Organizational Chart

1. 

   Open a new MS Word Document. Click "File" > "New Blank Document."

2. Click where you want to insert your site map or organizational chart.

3. 

   Select "Insert" > "Object" from the Menu bar. The Object box will appear.

4. 

   Select "Microsoft Organization Chart." Click OK. An Organization Chart window will open.

5. 

   Enter information into each box by clicking on the text you wish to replace. You have room for "Name," "Title," and "Comments." If you don't fill it in, it will remain blank.

6. 

   Add levels with the boxes at the top – "Subordinate," "Co-Worker," "Manager," or "Assistant." The original box starts with a "Manager" and three "Assistant" boxes. To add more boxes, go to the menu bar (co-worker, assistant, manager, subordinate), and select what you want to add. Then click on the box where you want to add the box. In the image, "Co-worker 1," "Co-worker 2," "Manager," and "Assistant" were added to the link box.

7. 

   When you've finished adding information to your site map, Click "File" > "Update and Return to Object in Document." A menu will open in a new window. Click "Update." The organization chart will appear in the MS Word document.

8. 

   Resize your chart as necessary. If your chart does not fit into your document, you can change its dimensions. Click once on the site map, a box will appear around it. Hold "Shift" on the keyboard, then using the mouse, highlight the corner and drag to the size you want the chart to appear. Release the "Shift" button and the mouse. Your object is now a new size. You can repeat this process as many times as you need.

9. 

   Save your work. Click on "File" > "Save."

Tips & Warnings

• You can edit your site map by double clicking on the chart in MS Word. This will take you back to step 5. Then you repeat steps 5 to 7 to make your edits. This can be done as many times as necessary.

• If you need to move the chart within the document, click with the mouse and hold the mouse button. Drag the site map to where you want to put it and release the mouse button.

• Frequently save your document to ensure you do not lose your work.

• If you have problems adding levels (ex: "Assistant" or "Manager") be sure you select the level first then where you want to add it on the site map. It may take a few tries to get it correct.