How to Use Slide Libraries in PowerPoint 2007

Using Slide Libraries in PowerPoint 2007 will allow you to store and use slides in a central location. You can also track changes to slides from a Slide Library. Slide Libraries allow multiple people to share slides and stay up-to-date with ongoing revisions to slides, a perfect tool for companies and schools. Here's how to use the Slide Library feature.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Microsoft Office SharePoint Server 2007

Publishing Slides to a Slide Library

1. Create a Slide Library on the SharePoint Server if one isn't already created. Go to the Help section on the SharePoint Server if you are unsure of how to do this.
2. Click on the Microsoft Office button within your PowerPoint presentation. Choose "Publish Slides" under "Publish" on the drop-down menu. A Publish Slides dialog box will appear.
3. Check the box next to the slides that you want published to the Slide Library. Click on the "Select All" button at the bottom of the dialog box if you want to publish all of the slides.
4. Rename your slides if you so desire by clicking on the File Name and typing in a new name.
5. Give your slides a description by clicking on the space next to the slide under Description and typing in a description of that slide.
6. Select the Slide Library you want your slide(s) published to in the "Publish To" drop-down menu at the bottom of the dialog box.
7. Hit the "Publish" button at the bottom of the dialog box to publish your slides to the Slide Library.

Adding a Slide to a Presentation

8. Open the PowerPoint presentation that you want to add a slide to from a Slide Library.
9. Click on the "Home" tab then select "Slides." Look for "New Slide" and hit the arrow next to it. Choose "Reuse Slides" in the choices that appear.
10. Hit the "Browse" button next to the "Insert Slide From" box to locate the Slide Library that you want to retrieve a slide from. You can also type in the location if you know it then hit the arrow button.
11. Choose the slide you want added to your presentation from the "All Slides" list that appears. Click on the slide to add it to your presentation.
12. Repeat Steps 3 and 4 to add more slides to your presentation.

Tips & Warnings

• You must be using a server that runs the Microsoft Office SharePoint Server 2007 in order to use Slide Libraries.
• Place your mouse on top of a slide thumbnail to view a larger version of it in the "All Slides" list.
• Check for updates to a slide from a Slide Library by clicking on the "Check" button in the "Check for Slide Updates" dialog box that automatically appears when you open a presentation containing Slide Library slides. You will then have the choice to replace the outdated slide with the updated one or to append the updated slide to the presentation.

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