How to Read a W-9 Tax Form

You may receive a W-9 tax form in the mail from someone with whom you do business. It's nothing more than a request to verify your social security number and to determine whether you're subject to back up withholding or not. When you receive monies from an inheritance, a W-9 is frequently required.

Instructions

Difficulty: Easy

Things You’ll Need:

• a W-9 form

1. Fill in your name. If you own a business, fill out the name of the business.
2. Know if you are exempt from back-up withholding. You will know if you are not exempt. Check it unless you've heard from the IRS.
3. Fill in your address. Also list the name of the organization requesting the form. They will know their own address if you can't find it or have it filled in already. Don't forget to put in your account numbers.
4. Write in your social security number very carefully. Check it twice if you must, because this is the reason that they ask you for the form. Make certain that it is correct.
5. Sign the form in Part II. Here you are certifying that the number is correct, you are not subject to backup withholding, and you are a U.S. citizen.
6. Mail or deliver the form back to the requester.

Tips & Warnings

• If this is from a financial institution for a joint account, enter both names that may be on an account and circle the one whose social security number is on the account.
• If you changed your name (got married, for instance), but never changed it with the social security administration, enter your first and last "old" name and then add the new last name.
• Sole proprietors should list their name with a d/b/a after it. It means "doing business as" and then list the name of your business in the next line.
• Individuals acting as limited liability corporations should also list their names besides listing the business name. Make certain to check other if you are an LLC.