How to Insert AutoText in Microsoft Word
Using Microsoft's AutoText saves time for repetitious entries. MS Word contains several ways to store text and automatically have it inserted into a document. Customize the feature with phrases and words you often like to use in Word. Edit the list to delete or add more words from the menu box.
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Instructions
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Use Auto Text
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Highlight the text or graphics with your mouse to save in the MS Word AutoText dialog box and click "Insert" on the tool bar or use the shortcut AutoText button on the tool bar.
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Choose "AutoText" from the list to open the dialog box.
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Push the left mouse button on "AutoText" from the dropdown menu list to open the dialog box. The AutoText file tab automatically opens from the group of available tabs.
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See the highlighted text in the box then click "Add" to the right of the entered text.
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Check the "Show AutoComplete suggestions" box in the "AutoText" tab for a shortcut to complete the inserted text automatically as you type.
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Begin typing the saved text to bring up a small box with the completed word or phrase and the command "Press ENTER to Insert."
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Press the "Enter" key on the keyboard for the computer to complete the text. Continue typing if you don't want the word entered.
Use AutoCorrect
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Click "Tools" on the tool bar and select "AutoCorrect Options."
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Type the first several letters of the word you want in the "Replace:" box.
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Key in the completed word or phrase in the "With:" box.
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Enter the beginning letters and the computer automatically inserts the rest of the word or phrase.
Use Multiple Lines
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Type the text and lines for AutoText, highlight with your mouse.
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Pres ALT+F3 from your keyboard to activate the "Create AutoText" window.
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Label the highlighted lines with a name of choice in the box.
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Click the "Ok" button. Remember the name you saved for future reference then when needed type the name in MS Word to bring up the automatic insertion of the saved text.
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Tips & Warnings
Add the AutoText button to an existing toolbar by selecting "Customize" from the "Add or Remove" menu list located at the end of existing tool bars. Find the "Insert" column and drag the button to the tool bar. Click on the button to add inserted text.
Select the "Delete" button to erase unwanted entries in the AutoText window.
Make text entries up to 32 characters with a minimum of five characters in MS Word.
Include the paragraph marker with the highlighted words when paragraph formatting needs saving with the text. Locate the button on the standard toolbar.
