How to Write an Employee Newsletter

Writing an employee newsletter can be a lot of fun, but it's also a big responsibility. Writing the newsletter requires research, writing and layout skills. You need to coordinate the information you want to share with the look and feel of a publication that accurately reflects the tone of your office and presents timely, interesting information to your readers.

Instructions

Difficulty: Easy

1. Design a layout. Decide how many pages you want your newsletter to be–-long enough for substance, short enough to repeat each month. Format your pages with headers and footers, page numbers and a masthead.
2. Get article ideas. Make a list of all the relevant topics for the newsletter. Talk to employees about what projects they're working on, what clubs they're members of, what volunteer work they do and what hobbies they have after work. Listen to what people talk about around the office; that's what you're going to write about.
3. Collect corresponding photos. Employee newsletters are a little campy. One of the benefits to the organization is that everyone can get public recognition for their achievements. This makes employees feel like special members of the team. Pictures add to the interest of the newsletter. Be sure to print as many office pictures as you can to accompany your newsletter articles.
4. Proofread. It sounds like a simple thing, but proofing your newsletter is essential. Mistakes will discredit your publication. Be sure you have someone who didn't write the articles proofread each one. Also, print a sample copy so that someone else can proofread your layout checking such things as page numbers and dates.