How to Create an Adobe PDF File From an Access Database
You need to share a Microsoft Access file with others, but not all of them are running Access. Converting it to a PDF file will not only compress it, it will allow those not using Access to view it. The process for doing this depends on the version of Access you use.
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Things You'll Need
- Microsoft Office Saved as PDF Plug-In
- Microsoft Access 2007
- Adobe Acrobat Reader
- Microsoft Access
- Adobe Acrobat
Instructions
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Using Access 2007
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1
Download and install Adobe Acrobat Reader and the Microsoft Office Saved as PDF Plug-in. The links for both of these are listed in the Resources section below.
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2
Open the database and the form or file you want to convert to a PDF document.
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3
Click on the Microsoft Office button in the toolbar, choose "Save As" and click on PDF or XPS.
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4
Enter a file name in the dialog box and where you want to save the file.
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5
Click "publish" and then use Acrobat reader to make sure the file was converted correctly.
Using Older Versions of Access
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6
Install the full version of Adobe Acrobat on your PC. Just installing Acrobat Reader won't work.
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7
Open the form or file you want to convert using Microsoft Access.
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8
Select "Print" from the drop down file menu.
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9
Select "Acrobat PDFwriter" as your printer name. This should appear in a list of printers available on your computer after Acrobat is installed. Click on "OK."
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10
Enter a name for your new PDF file in the "Save PDF File as" dialog box and click on "Save."
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11
Check the file using Adobe Acrobat Reader to make sure the file was converted correctly.
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