How to Export a Filemaker Pro Database

FileMaker Pro is a cross-platform database program. Besides being able to transfer data across other FileMaker Pro database files, FileMaker Pro database records can be exported for use in other applications, such as word processing or spreadsheets. Use these steps to export data from FileMaker Pro databases.

Difficulty: Moderately Easy

Instructions

1. Open the FileMaker Pro database file. Use the "Find" command to locate the records to be exported and sort them using the "Sort" command.

2. Select "File" from the menu and click on "Export Records." When the "Export Records To File" window appears, choose a destination and file name for the exported file. Choose the correct file type and click "Save." If exporting to XML, specify the grammar and any style sheet application. The "Specify Field Order for Export" dialog box will appear.

3. List the fields in the order to be exported in the "Specify Field Order" box. To include a field, double-click on the field name to move it to the "Field Export Box."

4. Change the order of the fields in the "Field Export Box" by using the double arrow on the left of the field name and dragging it up or down. Remove a field from the "Field Export Box" by clicking on the field name and then selecting "Clear."

5. Click "Export."

Tips & Warnings

• Make a note of the order in which the fields are exported from a database to prevent confusion after exporting. For example, voice phone numbers and fax phone numbers look alike; knowing which field is first in the export order will allow quick identification.

Resources

• FileMaker Pro Website