Paperwork is a fact of life in a business. A document control project structure provides a template for the classification, processing and maintenance of documents. Document control systems range from manual document filing plans to the use of imaging and information systems technology to store and catalog documents.
Document control blends the disciplines of library science and office administration. This is reflected in creating the project file structures. Similar to a catalog, a document control system consist of identifying documents, assigning control numbers and, in more detailed project structures, classification and security levels. Businesses often use imaging systems that automatically create data structures, thus making it more efficient to find and locate documents using computer technology.
The size of a document control project system can vary. For example, in a large system, document control can be classified into different functions, such as archival services, record retention services and document preservation services.
An effective document control strategic plan includes audit systems for the classification and handling of documents. Standard operating procedures based on document control functions can be referenced for the proper maintenance of documents and the systems which support document management.
- Photo Credit folders with documents image by Alexander Ivanov from Fotolia.com
Document Management System Structure
The purpose of a document control system is to ensure that the documents your organization uses are effective and current. This may...
How to Manage Filing Systems for Construction Projects
Document Control Project File Structure. Paperwork is a fact of life in a business. A document control project structure provides a template...
How to Edit a MPP File
How to Edit a MPP File. MPP files are a type of file used by the Microsoft Project program. ... organize and...
How to Design Document Control System
The design of a document control system depends on the type of document being handled and the desired control features. ... Document...
Different Ways to File Documents in a Filing Cabinet
A filing cabinet typically refers to a piece of office furniture that stores files and documents. Filing cabinets come in different sizes....
How to Set Up Construction Job Files
How to Manage Filing Systems for Construction Projects; Comments You May Also Like. ... Construction Project Management Jobs. Featured. 6 Ways to...
How to Write a Police Report
I can make my police report project now for my finals.. yayyyy! Shabir Sep 19, 2011. It's very good. malcolm1990 Aug 27,...
Document Filing Procedures
Efficiency is key in just about any office or business setting. Being organized is a skill that will benefit any office environment....
How to Manage Project Documents
Establish a date stamped file naming format. On busy projects documentation is updated daily and ... Part of document management is securing...
How to Organize and File Documents
Organizing your documents will not only keep your important files at hand but will also protect them if properly stored. No one...