Performing monthly safety audits for your office will help to identify potentially dangerous problems and make employees feel safer at work. A safe working environment reduces accidents that can result in lost time, employee injuries and damage to company property. To do a comprehensive safety audit, use a checklist that contains the important items to attend to when doing an office safety inspection.
All walkways should be cleared at all times from items that could cause employees to trip. File boxes, cleaning supplies, office equipment and any other obstacles should be stored properly.
Get employees in the habit of closing file cabinet and storage cabinet doors to prevent those from becoming obstacles as well.
Check to make sure all fire extinguishers have updated inspection stickers on them from a qualified fire safety inspector. Report any out-of-date extinguishers to facilities management immediately. Make sure all fire exit signs have working lights and be sure all fire alarm stations are in working order. Make sure all of the fire doors are unblocked and the locking mechanisms are working properly.
Look to see if there are any exposed electrical wires with frayed outer insulation. Check to see that all electrical outlets look to be in safe and working order. Have a trained electrician come in at least once a year to do a complete check of the office wiring to make sure it is up to code and safe.
Properly posted safety signs and informational material is an important part of a regular safety audit. Make sure there are signs with emergency contact phone numbers, such as the poison control center and the fire department, located throughout the building. Have material safety data sheets and product information sheets available for all chemicals used in the building. Be sure hard hat areas are properly marked and high traffic areas have warning signs as well.
Have any spills on slick surfaces cleaned up immediately. Any area rugs in high traffic areas should be secured with carpet tape. Keep the entrance doors clear of debris, snow and ice. Have the garbage cans emptied on a regular basis and make sure designated smoking areas are clearly marked.