Commercial Maintenance Inspection Checklist


Commercial building maintenance inspection reveals discrepancies in structural aspects of the property, as well as any violations against safety standards. Potential problems that could result in expensive renovation or make the property unsuitable for occupation also surface during an inspection. Maintenance inspection checklists describe the elements that should be covered in an inspection so that maximum information is offered to clients.

Building Exteriors

The property address should be visible and clear to locate. There should be an unobstructed access road to the building. Building exits to the street should be conspicuous. Trees and shrubs on the premises should be pruned. The exterior walls should not have any signs of cracks or other impairments. Windows should be intact without any cracks or damaged window panes. Entrance doors should close slowly to prevent injury to fingers. Check parking facilities and the numbers of spaces allotted for the property.

Building Interiors

Check if staircases and door openings have standard railing support. There should be enough ventilation, and the ventilation equipment should be functional. Work areas should be clean and organized, with spaces for employee belongings. Work surfaces should be safe even when wet; this is particularly significant in manufacturing facilities. Floors should be safe — free of protruding nails, holes or loose boards. Appropriate resources to handle extremely cold and hot conditions should be in place: Employees should be able to recognize symptoms of heatstroke, heat cramps and other conditions resulting from high exposure to such elements.

Electrical and Lighting

All electrical machines should be properly grounded. Junction boxes should be closed. In case the nature of the work requires usage of portable hand tools, such tools should be grounded and double-insulated. There should be adequate lighting in work areas for comfortable work performance. Lighting shouldn't reflect and produce glare on work surfaces, computer screens and keyboards, as this can strain the eyes. The emergency lighting system should be adequate and functional and tested regularly.

Safety Measures

Work areas should have proper noise insulation, especially manufacturing facilities that employ heavy and noisy machinery. Hearing protection should be available for employees in such work areas. Warning signposts should be clearly displayed in hazardous areas such as chemical storage units. If the nature of the work requires employees to wear personal protective equipment such as safety shoes or helmets, such equipment should be reliable and standard-compliant. In cases where heavy machinery is used, only trained personnel should operate such machinery. Employee facilities such as bathrooms and cafeterias should be clean and hygienic. In the case of manufacturing plants, the cafeteria should be away from toxic-material storage units.

Emergency Facilities

There should be a proper emergency-response system in place, and employees should be trained in such systems. Regular emergency-response drills are necessary. Check for adequate emergency exits to allow for immediate escape and make sure that these exits are easily accessible. Exit routes and entrances should be visibly marked and have adequate lighting. Check for the presence of fire extinguishers: Fire extinguisher areas should be prominently marked, and equipment should be in good working condition and within easy reach. A first-aid kit with physician-certified supplies should be accessible. Medical supplies should be regularly replenished, and employees should be trained in first-aid techniques.

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