How to Create Text Captions in PowerPoint


Including images in a Microsoft PowerPoint presentation is an ideal way not only to break up slides filled with text but also to illustrate the information contained within your slideshow. To ensure PowerPoint viewers don't misunderstand what they're seeing or get confused over how images relate to the rest of the presentation, include text captions. Captions are just small text boxes underneath images that add details about the included pictures.

  • Open Microsoft PowerPoint. Click the "Insert" tab. Click the "Picture" button below the tab. Browse to the image to add to the presentation and double-click it. When the picture appears on the slide, drag it into place as desired.

  • Click the "Text Box" tool on the ribbon below the "Insert" tab. The cursor changes to an upside-down cross.

  • Position the cursor below the image, and click and drag to form a text box.

  • Type the image caption. Highlight the text. Click the "Home" tab. Alter the caption's formatting, such as by reducing the text size and lightening the text color, using the buttons and menus in the "Format" section of the ribbon.

Tips & Warnings

  • To create text captions on an existing PowerPoint presentation, click the "File" tab, select "Open," browse to the presentation and double-click it. Scroll to the first slide to add a picture and caption and follow the rest of the instructions.
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