How to Balance Columns in Word 2007


To work with columns in Word 2007, the greatest challenge may simply be finding the settings. Previously a "Format" command, and therefore a logical candidate for the "Home" tab, columns have actually migrated to the Page Layout ribbon. Once you've divided your text into columns, you can balance the column widths, and the gaps between them, any way you like.

  • Select the text that is laid out in columns.

  • Click the "Page Layout" tab and then the "Columns" drop-down. Click on "More Columns...."

  • Choose a new preset, if one suits your layout.

  • Change any non-preset options as you like. The number of columns can go up to 13 on a letter-size page with normal margins and portrait orientation -- more or less for different paper sizes, orientation and margins. Check the "Equal column width" box to balance the columns equally or specify the width and spacing of each column.

Tips & Warnings

  • Alternative to the Columns dialog box, you can use the ruler to adjust each column's width and spacing by dragging their individual margins with the mouse. Doing so keeps the columns equal, however, unless you've unchecked the "Equal column width" box in the Columns dialog.


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