Microsoft Outlook allows you to attach files or messages to new email messages, which are sent along with the body of the email to the recipient. This provides an easy way to back up emails, by sending them to another account, or to provide a conversation history to someone who has joined an email conversation and needs to see what was previously discussed. The recipient can then open the attached messages, or drag them to his storage folders as if he had received the messages directly.
Open Microsoft Office Outlook and then click the "New" button on the main toolbar to open a new email message.
Click on the "Insert" tab in the new message window, then click on the "Attach Item" button on the toolbar. The "Insert Item" window is shown, displaying a copy of your email folder structure.
Click on the desired folder to see all the email messages contained in that folder. Click on the email to be attached. To select a continuous block of messages, click on the first message and then hold down the "Shift" key while clicking on the last message. All the messages between the first and last messages will be selected. Select multiple messages individually by holding down the "Ctrl" key while clicking each message.
Click "OK" to attach the selected message or messages to the new email. A new "Attachment" line is added at the top of the email, showing each of the emails added as an attachment. Double-click on an email to open it, and check it's the intended message. Right-click on an email and select "Remove" to delete it from the attachments.
Compose the rest of the message, and then click the "Send" button to send the email. If the attached emails are large, the email may take extra time to send due to the extra data that needs to be transmitted.
Tips & Warnings
- Email messages can also be attached quickly by dragging and dropping emails from the main Outlook folder view to the body of the new email message.
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