How to Insert a Text Box Into an Excel Spreadsheet

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Adding a text box to an Excel spreadsheet gives you a place to add formatted text, unconstrained by cell boundaries. These text boxes can be placed anywhere on the page, at virtually any size, and do not interfere with information in the cells. In fact, since the text box "floats" above the cells, you can even enter data in cells obscured by the text box. Text boxes also allow you to reposition the text easily by dragging and dropping the box.

  • Click the top "Insert" tab in Microsoft Excel.

  • Click "Text Box" in the "Text" group.

  • Click and drag your mouse pointer anywhere in the Excel spreadsheet to outline the position and size of the text box. When you release your mouse button, the text box is inserted using the size and location outlined by your mouse.

  • Type and format text in the text box, just as you would in any other word processing application. Click the main spreadsheet to exit the text box, or click a text box to return to it.

  • Click the text box and hover your mouse pointer over the edge until it turns into a four-directional arrow. Click and drag to text box to relocate it. Likewise, click and drag the side or corner edit nodes to resize the text box.

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