Working online in Google Docs usually removes the need to carry your files around on a USB flash drive, but if you need to share a copy with someone who prefers to use Word instead of Docs, or if you have to work somewhere without an Internet connection, save a local copy of your work. Once downloaded to your computer, plug in your USB drive and drag the file over to copy it.
Things You'll Need
- USB flash drive
Browse to the Google Docs website and open the document you want to save.
Open the "File" menu, point to "Download as" and choose a file type. Saving a document as a Microsoft Word file or a spreadsheet as Microsoft Excel file is usually a safe choice, but if you plan to give the file to someone who uses OpenOffice or LibreOffice, pick "OpenDocument Format." If you choose "Plain Text," the file won't retain any formatting options.
Open the folder where your Web browser saves its downloads. Plug in your USB drive and press "Windows-E" to shows the connected drives in a second window. Double-click the "Removable Disk" entry for your USB drive.
Browse to the folder where you want to save the document on the USB drive, and then drag the document from your download folder into the drive's folder. Release the mouse button to copy the file, or hold "Shift" while releasing the button to move the file.
Click the "Safely Remove Hardware" icon in the taskbar notification area and choose to eject your drive before pulling it out. If you don't see the icon in the bar, click the "Show Hidden Icons" arrow to find it.
Tips & Warnings
- If your Web browser displays a "Save As" window when you choose a file format in Docs instead of automatically saving the file, browse to your USB drive and click "Save" to place the file directly on the drive.
- To save multiple Google Docs files at once, go to Google Drive, hold "Ctrl" and click each file you want, then right-click any of the files and pick "Download." This method saves your documents into a ZIP file.
- After making changes to a document offline, upload the new version to Docs by clicking "Open File Picker" -- the folder icon -- on Docs and choosing "Upload."
- Formatting differences might cause some documents to look different in Word or another editor than in Google Docs. If your file doesn't come out right, send a link to the file in Docs by clicking "Share" in the upper right corner of the document.