How to Use Callout in MS Word


Callouts is text created to standout from other text in a document. The text stands out because a frame or word balloon encapsulates it. Callouts are good for making important information more apparent to the reader. You can also use callouts to make word balloons for clip-art characters that illustrate your Word document. Microsoft Word callouts are easy to make and take no technical skill to add to a document.

  • Open the file you want to add a callout to. If you have Word 2007, go to the menu at the top of the page, and click on the “Insert” tab. For Word 1997 to 2003 versions of MS Word, find the "Draw" toolbar at the bottom of the screen. If the Draw toolbar is not open, click on the "View" option at the top of the screen and then "Toolbars" from the drop-down menu. Then, click "Draw" from the Toolbars menu to bring up the Draw toolbar at the bottom of the screen.

  • Go to the Illustrations section, which you can find on the left-hand side of the "Insert" section in Word 2007, and click on “Shapes.” This will bring up a drop-down menu. Click on the callout shape of your choice under the “Callouts” section. In Word 1997 to 2003, select “Autoshapes” on the Draw toolbar, and click on the callout shape you would like.

  • Move your cursor to the area of the document you would like the callout to be. Drag your cursor across the page to create the callout shape. The more you drag the cursor, the bigger your callout will be.

  • Click inside the callout shape, and type the text. Make the callout shape bigger or smaller by clicking on the sizing handles and dragging them.

Tips & Warnings

  • You can move the callout by clicking on it and dragging it with your cursor.
  • You can add color and other effects to your callout by clicking on the format tab.
  • Callouts can cover up text already in the document, so place them where they will not obscure important information.

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