Conference Room Layout Ideas


Proper space planning is necessary for conducting a successful business meeting. Uncomfortable furniture layout can cause delays in presentations or serve as a distraction to meeting attendees. Plan your conference room layout to suit the size of the group and the activities scheduled to take place during the meeting. Use small tables that can rearranged to accommodate a variety of meeting needs.

Presenter Style

  • When you have a designated speaker or presenter for your meeting, you can arrange your tables in the shape of a "U" with the presenter stationed at a podium at the opening in the tables. The base of the "U" shape should be closest to the door where possible, so that early guests can fill in closest to the speaker, while late guests can file in to the seats nearest to the door without causing a disturbance. This layout allows the speaker to interact with guests and use the floor in the center of the room if he prefers to move about while speaking.

Breakout Meetings

  • At major conferences and key note addresses, speakers may direct guests to participate in topical breakout sessions. A breakout session consists of series of small groups discussing assigned topics together. If participants are seated at one table together, conversations may run together between groups, causing the noise level to rise unnecessarily as participants struggle to hear group members. Arrange tables scattered about the conference room so that guests can talk comfortably among themselves .


  • The classroom-style room conference room layout is suitable for note taking and for meetings requiring multiple handouts or use of tools such as laptop computers. In a classroom layout, rows of narrow conference tables with chairs face the front of a room. Each table provides writing space for each person.This is a comfortable arrangement for long sessions, as refreshments can be placed within reach of each attendee. This setup works best when minimal interaction between the presenter and audience is expected to take place, such as when participants are taking a test or studying reference material.

Related Searches


  • Photo Credit Ryouchin/Digital Vision/Getty Images
Promoted By Zergnet


You May Also Like

  • How to Write a Conference Brochure

    The aim of a conference brochure is to attract delegates to an event and let them know the conference schedule. The brochure...

  • How to Set up Conference Rooms

    A conference room is used by company executives to hold meetings and to host events for fellow employees or visiting businesspeople. The...

  • How to Design a Room Layout Online

    Designing a room layout online can give you a good idea of what type and scale of furniture will look good in...

  • How to Design a Hotel Room

    It takes more than a sparkling sink and shower to turn a hotel room into a home-away-from-home; it also takes style, creativity...

  • How to Set Up a Conference Room Coffee Table

    A coffee table in a conference room may serve the purpose as a small center table for guests to place their beverages...

  • How to Design a Conference Room

    A conference room is a vital area within offices that allows staff to present and share ideas. Depending on the office, it...

  • How to Arrange a Room for a Business Meeting

    Holding a successful business meeting not only involves the content and members of the meeting, but also the arrangement of the furniture....

  • Training Room Layout

    Whether you are conducting a business meeting, work training session or giving a classroom lecture, the design of your training space is...

  • Office Layout Requirements

    Office layout requirements take several areas into consideration in order to provide optimal working conditions for the office staff. These areas include...

  • Interior Design Ideas for Conference Rooms

    Conference room designs can vary depending on the company's policies, work environment and overall aesthetic. Conference rooms are essential in any office...

Related Searches

Check It Out

22 DIY Ways to Update Your Home on a Small Budget

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!