Correct Way to Address a Business Envelope
There is a proper way to address a business envelope. Think about what would happen if everyone followed their own styles and wrote addresses wherever they want on the envelope. It would take the post office hours to sort out mail, as they figure out the elements---sender's address, recipient's address, and stamp. It is important to address an envelope correctly so that the post office can mail your letter efficiently.
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Envelope
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Determine the type of envelope you need for your mail. There are various envelopes that can be used for business mail, from business size envelopes, to express mail envelopes. Express mail envelopes are free, but the postage costs a lot more than regular envelopes, depending on the contents of the letter and its weight.
Sender's Information
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Write the sender's information on the upper left corner on the front of the envelope. Include your name on the first line, then on the second line, write your building number and street name. On the third line, write your office number, such as "Suite 100." On the fourth line, write your city, state and zip code. If you don't have an apartment number, you can write the city, state abbreviation and zip code on the third line.
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Recipient's Information
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Write the recipient's information on the center space on the front of the envelope. On the first line, write the recipient's name. Include any honorifics, special prefixes or prefixes. On the next line, write the company name. Right below that, write the building number, as well as the street name. On the next line, write the office number, such as "Suite 300." On the last line, write the recipient's city name, state abbreviation and zip code.
Postage
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Attach a stamp on the upper right corner on the front of the envelope.
Special notations
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If your recipient is based abroad, place an "Air Mail" notation on the front of the envelope directly under the stamp.
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References
Resources
- Photo Credit envelope image by Peter Baxter from Fotolia.com
