What to Write in an Email When Sending a Resume


When you are applying for a job, you should always send a resume and cover letter. Many prospective employees are choosing to send their resumes and cover letters by email as attachments. In fact, some businesses are requesting if not requiring that job seekers do it that way. Nevertheless, the same rules of professionalism apply as when job seekers send resumes and cover letters by traditional mail.

Starting Out

  • Place an easily remembered name on your resume document. If you send the resume and cover letter as an attachment, enter the title under which you wish your computer system to recognize it and then save it.

Subject Line

  • Add a subject line. This informs your prospective employer exactly the position for which you intend to apply. For example, if your name is Mackenzie Roberts and you are applying to a barber or beauty salon as a hairstylist, you may want to write: "Hairstylist/Mackenzie Roberts."

Cover Letter

  • Send a detailed cover letter. Do not write a note on the email informing your prospective employer to "see attached." The information you place in your cover letter influences whether an employer chooses call you for an interview. Your application is merely one of possibly 500 that your prospective employer reviews daily, so write a detailed narrative stating why you are interested in this job, your qualifications, and the role you wish to play in aiding the company to fulfill its vision and mission.

Addresing Your Prospective Employer

  • Address a potential employer by name. Do not begin your letter with a salutation such as "Sir or Madam," or "To Whom It May Concern." Show respect to your prospective employers as human beings. If you do not know the name of the contact person, research his name on the Internet or call the company. If you are unable to find a specific name, address the reader by title, such as "Personnel Manager."

Use Natural Language

  • Choose natural, everyday words. Avoid inflated, unnatural prose. For example, instead of saying, "I aspire," say "I wish." Flowery language does not impress a prospective employer and may provoke the opposite reaction.

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