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There are several things that every invitation should include, no matter what it is for. The first thing to list are the names of the event's hosts. This should be followed by a basic description of the event. For instance, is it a birthday party, wedding, graduation celebration, or holiday open-house? The next thing to list is the date and time of the event. Formal or especially important events dates should also include the year. Make sure to specify the exact time that guests should arrive. Include the name and address of the place where the event will be held.
The next section of the invitation should describe what will be taking place at the event in a short paragraph that makes people want to attend. Below this, provide instructions for appropriate attire and gifts. Finally, tell people how to RSVP. Give them contact details and establish the time-frame for responding to the invitation. - All phrases should be written in the third person. For example, "Don and Beth invite you to their anniversary party." Avoid using abbreviations to make the invitation look more sophisticated. You should spell out dates, days, and times as well. Always be succinct with your wording. A friendly style is good for informal events, while a dry tone should be used for formal occasions.
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More important events require you to send out invitations farther in advance. Invitations to weddings and formal parties that call for travel and planning should be mailed at least eight weeks in advance. Invitations for casual events can be sent out anywhere from two to six weeks beforehand, depending on the degree of importance.
Consider sending a "save-the-date" card prior to the invitation if the event is particularly special or is scheduled to take place on or near a major holiday. Follow up with a phone call or e-mail to any guests who do not RSVP at least one week before the event to make sure you have an accurate idea of who will be attending.
