Examples of How to Type a Follow-Up Letter for Employment

Getting a job is increasingly difficult, especially in challenging economic times or in a career field that is competitive. For example, according to the U.S. Congress Committee on Education and Labor, there were 2.3 million graduates in the class of 2009, which was the largest class ever. To make yourself stand out to employers, it is important to send the employer a follow-up letter to the interview.

E-mail, Snail Mail or Fax

Depending on how you sent in your resume and response to the job opening and how communication was handled between you and the hiring company, you should have an idea what would be the best way to contact the hiring manager after you are interviewed. Would it best to send an e-mail, traditional letter or fax? You need to send your letter to the specific person(s) who interviewed you. Their exact name and title needs to be on the letter.

Thank you

These letters normally begin with a thank you for the interview and expression of your continued interest in the job. Use this as an opportunity to specifically state why you appreciated being seen as a candidate. You need more than a "Thank you very much for seeing me for the Manager of Finance position." You need to sell yourself from the very beginning; for example, "Thank you for interviewing me for the Manager of Finance position, since it confirmed that Robert Jones is a company that would be a good match for my interest and experience."

Strong Points

Clearly and succinctly reiterate how your specific background fits the job description and its responsibilities. For example, if one of the job duties is handling career fairs, you can write: "For three years, I have set up and run career fairs at XX college. The size of the fair increased xx percent, and the number of students attending grew by xx percent."

Feedback or Ideas

Use the letter as a way to show your creativity and desire to further the success of the company. Recall one job need that was discussed in the interview and provide a possible way you may find a solution. "During the interview, we discussed the need for improving employee morale. Through my experience, I have found that xxx can significantly increase morale. As Assistant Human Resources Manager, I would discuss the value of such an approach for Jones Company."

Wrap Up

Always end your letter in a positive and strong way, quickly recapping your strengths: "My two years in xxx and xxx expertise would be an added benefit to xxx (company). I look forward to hearing from you about this promising opportunity." Remember, the point of this letter is to remind the hiring manager about your talents and why you should be seriously considered for the job.

References

• Thank You Letters After Job Interview
• Committee on Education and Labor

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