How to Conduct an Effective Meeting

Video Transcript

"Have you ever left a meeting and wondered, boy, was that a waste of time? How to conduct effective meetings is one of the ways that you make sure that, that doesn't happen. My name is Gloria Campbell, and I'm with Advantage Training Systems, located in St. Petersburg, Florida. There's several tips, I want to give you. First, have an agenda. It could be something written, handwritten, or it could be as formal as a typewritten agenda. Also, make it very visual, people learn in different ways, so, talking is one way, but also, something very visual is another way. It helps to keep you on track. What do want on the agenda? What you want to know, is, what's the meeting about? What do you want to accomplish? So, at the end of the meeting, everybody can say, yea, we started out wanting to talk about, how to increase productivity in a particular department, and here's where we got. The second thing is, tell people how long they're going to be there. If it's a two hour meeting, that's great. But, you should always stick to whatever time frame, you set out to at the beginning of the meeting. The second thing is, ask, is there anything else. Once you look at the agenda, give people an opportunity to say, well, you know, I thought we needed to talk about this, or, I'd like to see if we have time for this. It also gives them an opportunity to buy into, what you're doing and how you're doing it. The other important thing you always want an effective meeting, is time for questions and answers. Conducting effective meetings is a way that you help the people attending the meeting, feel good about what happens, but you make things happen within your organization, or your department. Effective meetings are easy. It takes planning and organization. My name is Gloria Campbell. I'm with Advantage Training Systems in St. Petersburg, Florida. And, effective meetings are a key to and organization being effective."