Skills for Taking Minutes for Meetings
When taking minutes for a business meeting, record the meeting, write down key points, make sure everyone is involved in the meeting, and have everyone in attendance write their names on an attendance sheet. Record the date, time and key subject matter for meeting minutes with instructions from a marketing and business management professor in this free video on business meetings.
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Hi, my name's Mark and we're going to look at skills at taking minutes for meetings. Key issues here are to remember that you don't have to be a secretary to take minutes. If your boss asks you to make a record of the day's meeting, it's just a task to do, to take on board. But, the things that you need to be aware of, obviously, the tools required. It's important that you have some form of recording device, whether it be a tape machine, an MP3 player, computer, whatever it is, that you're actually physically getting the meeting recorded. Because, of course, if you're not a secretary, especially, you won't be able to take meetings in shorthand. But you will need to have a piece of paper there and a pen, to focus on key points. So it's very important that the key points are recorded, and also, if you're involved in the meeting, yourself, as a participant, that you are very much focused on what's going on around you. You also need to make sure that the people involved, and the attendees, are recorded. So in other words, make sure everyone who was invited is participating. It's a good idea to pass a sheet of paper, an attendance sheet, around. That everybody signs it. Again, this is a proof that they were there during the meeting. And that the key subject matter is being covered. Other issues you need to focus on are time, date, location, participants, and the key subject. Make sure that all of these are covered, and you should do fine.