Video: Adjusting Mailing Label Settings

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How to configure the mail merge settings for mailing labels; learn more about mail merge features in Microsoft Word, Excel, and Open Office in this free instructional video.

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Video Transcript

Let's see how we can change the look of the label if we need some extra formatting. We see here on our page that we have one side. The border is very, very narrow and the other border is very, very wide. So what we would want to do is close this merge document. We are not going to save it because I don't like the way it looks. I don't know how it is going to print. I am going to go back in my master document and in my wizard, I am going to go back to where I can set the options for my labels. So I am going to go back and add label options and then when I selected my 51/60 size, I can go into details. Now details will actually let me change some of the parameters on my label. So here you see where all the margins and the widths and the lengths of the label, everything is listed here. I can go ahead and change that. So let's say my side margin, I want to increase it a little bit. You see that is actually being increased on the page as I type in a higher value. So I can go ahead and change the value of my margins and even my label height and sometimes you have to play around with it. Sometimes it is best to print or just merge a few fields and print one page of labels to see how it comes out and then you will be able to go back into your master document and you can play around with the sizes. If you make the margins too big, then the program might tell you that you don't have enough space to print the new dimensions that you've set. You've made them too wide. So you really have to play around with the sizes to get it to where it fits each record. The names and addresses being printed on to the actual label. So I opened up my margins a little bit and once we do that and hit okay, that is obviously going to be a different size than the standard. So we create a different name, a custom name. We see that I have mailing label custom so it also good if I want to go back and I know that I have this problem. I don't have to go and reconfigure my labels each time. I can just go ahead and do my mail merge with my custom settings. So then I go ahead and hit okay and that should help us get around any kind of errors that we might have with misprinting with the text actually in the single labels.

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Adjusting Mailing Label Settings

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