Creating Mailing Labels in Mail Merge: Part 1

Video Transcript

"Hi, I'm Gary for Expert Village. Now let's go and see how we create mailing labels within mail merge in a Word document. Word is the same thing as the mail merge we did with letters but this time we're going to creating labels for our letters. So we'll open up a blank document and we go up to tools and we'll select letters and mailings and in the mail merge feature this time we're going to select labels as the type of document we're working on. So the next thing we want to do is start our document, we're going to have the option to pick what types of labels we want to print. And that will give us the layout of our document so the standard mailing address label it comes as the model numbers 5160 usually in any of the popular labels. That’s usually the standard size and we'll go ahead and create our label in that size we'll see later how we can actually change the specific sizes of those labels. And now we need to create a data base as we did before so we have to have our list of names and addresses that will go on the label. So we'll go ahead and browse through our sample data base file and we see that it's selected and we also selected table. And we see that we have our names again that are going to appear on the labels and we have to similar things to clear all the marks next to the labels of the entries of what we don't want. Those will print blank labels so we put check marks into the names we're going to print; now I'll show you what happens when we go ahead and we try to arrange labels and to edit them. We're not going to come out with any type of entries right now that the labels are going to appear on the page. But even if we go ahead and put in our names in our merge field we're not going to have anything printed because we've not matched our fields. Microsoft Word does not know what fields to put in even though we choose an address block and we insert it into the document we can go ahead and choose how we want the address block to look like. With the name or address, first name, last name but what's going to happen in the end this might look familiar when we did it inside our letter, and we have our preview menu of how it's going to look like. So we can go ahead and select and turn on and turn off those options."