Saving & Printing an Open Office Mail Merge Document

Video Transcript

"Hi, I'm Gary for Expert Village. Now we're going to save and print the documents before we just want to make sure that everything is edited properly. We want to go through and make sure there's no missing periods, or commas or anything that we might want to put afterwards. Once we merge this document, that error is going to go into every single letter that we have in our data for this file. So we don't want to start changing around five hundred letters, we would rather change one letter and have that same correction go in. For example here we see that we want to change the amount of money that this person has to contribute. So we can go ahead and do that now before we want to print this and we change the amount so therefore just to make sure we can go through just to make sure everything is set before we actually print or save the documents. Now when we go into save and print, they're on the same menu and we see that same of the starting document is going to be the option to save the original document. In other words the main body document that we put all our merge fields into and then the save merge documents is going to be after those fields already been put into the letter. So once that option is checked we want to we have some different menu opens up and it wants us to choose which fields in our data base should be merge into the letters. Because that could be that we don't want to do the whole entire data base, we may only want to be occupy ourselves with part of the data list and save the rest of the data for another time. So we can go add and select which records we want and then once we save the merge documents we'll be prompt to find a place in hard drive to put it."