Video: Checking a Mail Merge Document in Open Office

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How to check an Open Office mail merge document; learn more about mail merge features in Microsoft Word, Excel, and Open Office in this free instructional video.

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Video Transcript

Once we put in our fields we can go ahead and go back into the mail merge we'll go ahead and close our window for inserting fields. And we have our small mail merge window up on the top left hand side. We'll click it again now we're into our wizard and what we're going to do is see here in the personalized document we can either continue to edit an individual document or we can search for terms. Within the letter it says we realized we had spelling error so we'll search for that spelling and we can change it and we'll automatically be changed within the letter. So here we're going to start saving the document there's a lot of different options here depending on what we choose on top that's what's going to be shown on the bottom of our menu options. So over here we for example saving the starting document we'll save the original document on letter it will save that as the main body the text that we we've been using. Well we can go to the save document and therefore it wants us to go in put in the fields each record into the documents. So it will ask us which field do we want to put in starting from number one and also we'll be ask to save it as a single document meaning one folder. Let's say with seven entries here so it will be one file with seven entries or pages or each of those letters can be turned into a separate letter and a separate file and the name of zero one, zero two zero three and it will identify them by according a number of the contact ID number or the number in our data base. So you have different options to save or to print and obviously printing would just send all the letter straight to the printer. It's always best to try and put it somewhere where you can view it first and to do some type of sample merge and go through the letters. Because if you have one thing of it's going to be off of all the letters like if you have a missing comma or missing period that is going to show up in every single letter that printed. So it's good to check and really go through the letter before you actually sent it to the printer and of course if you have the option to save then you'll just be prompt to go into your directory and find a place to save the letter. The document and it will help you let's say in the future a few weeks a few months you want to go back into that letter and you can just go back and find it in your directory and go ahead and access it that way.

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Checking a Mail Merge Document in Open Office

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