What Are the Key Factors Managers Must Consider When Designing an Effective Staffing System?

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The staffing process is an extremely vital component of an organizational structure due to its direct influence on business results and effectiveness. Every company must adopt a standardized system for ensuring that specific criteria are met during the designing of its staffing system. Organizations which are most effective in implementing these employee focused directives are likely to be more successful in achieving their operational goals and objectives.

Enforce a performance based model

  • Quality staffing is defined as "the ability to ensure a good fit between people and the job that needs to be done." In order to match the right people to the right job a company has to be able to create a results-based staffing system which is focused on performance. Under this model, the ability of the staff member to produce good results is therefore valued more highly than other personal attributes. Quality staffing is best secured when hiring managers employ individuals who genuinely enjoy the work that they do and find satisfaction in the roles they perform.

    Companies which adequately measure and compare the performance of employees have a better understanding of which employees to retain, especially during corporate re-structuring periods.

Create a structured interview process

  • It is essential for a company to use a structured interview process whereby each candidate is assessed through a standard set of guidelines and criteria. This is helpful in ensuring consistency among the candidates and interviewers. This also increases the hiring manager's expectations because they can now compare and analyze the performance of the competing candidates.

Establish a good in-house training for the hiring managers

  • When designing a staffing system, the sort of training available to the recruiters should be heavily considered. It is just as essential to have well trained recruiters as it is to have a highly skilled staff team. This is due to the fact that all hiring managers need to be trained to be objective while assessing potential hires. They should also be able to recognize the sort of performance traits which predict success, and this often goes beyond chemistry.

Maintain adequate orientation for new hires

  • The most effective companies are skilled at orienting new hires to the corporate culture and ensuring that the appropriate facilities are in place to assist employees with making the necessary transitions into their new roles and assignments. These companies ensure that the management team holds regular meetings with staff members in order to keep the staff focused on daily objectives and targets.

Maintaining an open door policy

  • Managers who practice an open door policy will be most effective in creating a productive staff team. This is because if an organization wants to retain its employees, then it has to ensure that communication lines are open and accessible to staff who may need guidance and direction from time to time. In order to ensure the effectiveness of this open communication system, a manager should perceive himself as an approachable "key team member" rather than the most important member of the team.

Establish an Incentive Program

  • Incentives are vital in motivating team members to stay competitive and maintain a high quality of work. People naturally like to be appreciated for the quality of work they produce. Effective managers know how to boost the morale of good employees by acknowledging their efforts and implementing certain reward systems to encourage continued productivity. Some establishments choose to give out bonuses, others increase the level of pay or promote high working staff members, giving them increased responsibilities within the organization. The incentive system is extremely effective because it helps to increase workplace expectations and challenges all employees to produce their best work and reach their highest potential.

References

  • The effective health care supervisor; Charles R. McConnell; 2003
  • Photo Credit David Lees/Digital Vision/Getty Images
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