Checklist for an I-9 Self Audit


Form I-9, Employment Eligibility Verification, is required under federal law and must be completed by employers for all new hires after November 11, 1986. The purpose of the I-9 form is to verify that the employee is legally allowed to work in the United States, per the U.S. Citizenship and Immigration Services. An employer who does not have complete I-9 forms on file for employees is subject to criminal and civil penalties.

Verify Form Information

  • All of the employee's personal information should be filled out completely on the I-9 form and match data from the company's personnel records. If the employee is an alien authorized to work until a certain date, the date must be entered on the form. The full name, Social Security number, address and date of birth of the employee must be entered on the I-9. If the employee does not yet have a Social Security number, "None" should be checked on the form. The section where the employee attests to his citizenship status needs to have the appropriate box checked, and the I-9 must be signed and dated by the employee. A translator who assisted the employee in filing out the form must have completed and signed the "Translator/Preparer" section of the I-9.

Documentation Check

  • The employee must provide either one document from "List A" on the form or one document each for "List B" and "List C" to the employer for examination. The document types for each list are specified on the instructions for the I-9 form. List A items include a passport and permanent resident card; List B documents include a driver's license and school ID card; and List C documents include a birth certificate and Social Security card. The I-9 form should be checked to ensure sufficient documents were presented and the employer marked the type, expiration date and any numbers listed on the documents given.

Validate Employer Certification and Reverification

  • The employer certification section of the I-9 form, which attests to the verification of the employee's documents, must be completed and dated. The I-9 form should have been completed within three days of the employee's hire.If the employee was an alien authorized to work until a specific date or quit and was rehired, the I-9 must be updated to reflect re-authorization. Section 3 of the I-9 must be completed by the employer and include the rehire date or the new document that extends the work authorization.

Related Searches


  • Photo Credit C Squared Studios/Photodisc/Getty Images
Promoted By Zergnet


You May Also Like

  • How to Conduct an I-9 Audit

    It's a good idea for your company to conduct an internal I-9 audit of all of its employee files before the government...

  • How to Make Corrections on an I9 Form

    Form I-9, or Employment Eligibility Verification Form, is used by employers to verify an employee's eligibility to work in the United States....

  • Checklist for a Revenue Audit

    Keeping the proper paperwork to help your business run smoothly may help you avoid a revenue audit at the end of the...

  • Internal Audit Checklist Guidelines

    Organizations use internal audits to monitor their compliance with various standards, procedures and regulations. Internal auditors must plan, conduct and communicate their...

  • Pre-Audit Checklist

    According to professional standards, auditors must plan audits using due professional care. This includes gaining an understanding of the audit client's business...

  • Payroll Audit Checklist

    Organizations have incentives to monitor their payroll operations. In addition to fraud that drains resources, there are regulations governing taxes, employment, and...

  • HR Checklist for New Hires

    When a new employee joins the team, human resources administrators have a responsibility to the company and the employee to collect and...

Related Searches

Check It Out

4 Credit Myths That Are Absolutely False

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!