Data Entry Job Requirements


Data entry jobs require individuals to enter information into a computer, perform clerical duties such as filing documents, and use of a variety of office machines. Other names for data entry workers are: word processors, typists, and data entry keyers or data entry clerks. Job requirements may be completed on a full time, part time or contractual basis during day, evening or night shifts. Some job data entry requirements even allow work to be completed from home.

Software Knowledge

  • Knowledge of Microsoft Office products, such as Word, Excel and Access, is required for data entry jobs. Microsoft Word is used for word processing. Excel is used for spreadsheets. Tools used for records management application or database management are Microsoft Access, Lotus Approach or Corel's Paradox. Data entry clerks must constantly improve their technical skills to remain marketable.


  • The Bureau of Labor Statistics says that many data entry clerks begin their careers after high school, and they are trained on their job. Skills such as keyboarding, word processing, using spreadsheet, and using database management software may be learned in high schools, business schools, community colleges or temporary employment agencies. There are also self-teaching aids such as books, tapes and Internet tutorials.

Written and Oral Skills

  • Spelling, punctuation and grammar skills are also important for data entry clerks. Employers believe that these skills are necessary to complement organization, attention to detail, independence, analyzing information and decision making for prioritizing tasks.

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