Qualities of the Customer Service Professional


Companies rely upon customer service professionals to assist customers with inquiries, concerns and complaints. Appropriate and thorough training helps customer service representatives handle all types of customers, including angry customers, in a professional manner. Specific skills and qualities of successful customer service professionals help companies meet and exceed customer service goals and objectives.


  • Customer service professionals routinely use computer and phone systems to perform essential functions of their job. Success in call center customer service positions requires basic knowledge concerning phone etiquette and how to perform transfers and holds. In both call center and retail environments, representatives should speak clearly and demonstrate the ability to listen and comprehend customer concerns and questions. Demonstrated competency when it comes to using computers ensures customer service representatives can master and understand company software programs and use basic navigational skills to record data and process transactions.


  • Aptitude represents your capacity to accomplish given tasks, learn new material or excel in specific areas. Customer service professionals participate in continual training and development. Policy updates, procedural changes and new software programs require customer service professionals to demonstrate the ability to adapt to changes and learn new material. In addition, customer service professionals should exhibit the ability to handle multiple tasks while maintaining customer service standards set by the department and company.


  • As representatives of the company, customer service professionals should maintain a pleasant and positive attitude at all times. Customer service professionals should demonstrate a willingness to help and encourage customer loyalty through effective and efficient communications and actions. Due to the nature of the position, customer service employees will encounter challenging situations and customers. In these moments, customer service professionals must remain calm and should resist the urge to take things personally. Remaining calm will allow negotiations toward a possible resolution to take place in a professional and courteous manner. Customer service professionals should also demonstrate confidence and dependability.

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