Party Planning Checklist for Catering


When you plan a party, you want everything to turn out perfectly. Checklists can help you accomplish this goal and help you not forget any details. If you are planning a party and are using a catering service, use a checklist. Using a party planning checklist for catering will confirm the types of foods and services ordered from the vendor so everything is in accord on the day of the event.

Food Delivery and Services

  • Before a party, decide whether you want a catering service to deliver the food and pick up the pans after the event or whether you will pick up the food yourself. Other options include having the caterer provide full services with staff and making the caterer responsible for cleanup as well.

Time Schedules

  • Take note of the arrival and departure times of the catering staff. Also, include the times cocktails, appetizers and food are served, in addition to the time the bar is open. Let the caterer know whether other entertainment is scheduled.

Guest Count

  • You caterer needs to know the approximate number of guests that will be at your party along with a guaranteed number of guests. One week before the event, give the caterer the final guest count.


  • If the caterer is providing bar services, let the catering manager know whether you wish to have an open bar, a cash bar, prepaid kegs or whether you want to include nonalcoholic beverages as well. In addition, the caterer should know your preferences in terms of brands of soda, wine, liquor quality types and brands of beer.

Menu Specifications

  • Decide with the caterer whether you are going to provide your guests a buffet or full-table meal service. For each menu item, indicate the number of servings for each type of food, the name of the food item and preparation instructions. Let the caterer know whether you would also like condiments such as ketchup, mustard, mayonnaise, barbecue sauce, relish, pickles, salad dressing, onions, lettuce, tomatoes, salt and pepper.

Service Items

  • For catering services that also rent tables and the like, confirm how many tables, table linens, glassware, chairs, silverware, tents, portable bars, plates, pans and cloth napkins you need. In addition, confirm with the caterer whether her service will provide towels, aprons, disposable napkins and flatware and serving utensils.

Related Searches


  • Photo Credit Restaurant image by Alfonso d'Agostino from
Promoted By Zergnet


You May Also Like

Related Searches

Check It Out

How to Throw a Halloween Dinner Party

Is DIY in your DNA? Become part of our maker community.
Submit Your Work!