Computers play a major role in an office. Depending on the company using them, they can be the most important equipment for employees. They may contain sensitive material and information such as customer information, product information, employee information, and company information. That is why it is important to have security on them--such as antivirus, encryption, data loss prevention, intrusion prevention systems, firewall, and email security software--to make sure that information that is potent is secured where no unauthorized person will be able to access it. Internet and email usage should also be restricted to work purposes only.
Because these machines are so important, keeping them maintained in terms of cleanliness and overall computer health is vital as well. Procedures may be put in place for daily clean-up and shut-down at the end of the work day. There may also be procedures set in place for monthly check-ups from the IT department. The use of a disk defragmenting program or disk cleanup software on a regular basis will aid in maintaining the health of the system.