Basic Duties of Club Officers
A social club can succeed or collapse on the strength of its leadership. Clubs work smoothly if there are a set of elected or appointed officers with specific duties. At the very least, a successful club will need three office positions: president, secretary and treasurer. Other positions peripheral to these, such as vice president or assistant treasurer may be added as needed, but these three are essential and represent the necessary branches of a club's government.
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President
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The president conducts all official meetings and is responsible for guiding the club's direction and activities. If any decisions need to be made for the club as a whole, or if the club needs public representation, this is the president's duty.
Secretary
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The secretary is responsible for keeping all club records. This includes member lists and contact information, monitoring and facilitating all club correspondence, and recording minutes for all official club meetings. The secretary also may be in charge of ordering supplies and maintaining meeting space.
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Treasurer
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The treasurer manages all money and finances for the club. This includes the duty of maintaining access to the club's account and keeping records of all transactions involving club money. The treasurer should understand and be aware of the club's activities so that he may speak at any time about the financial feasibility of any suggested club action.
All Officers
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All officers should attend all official meetings, if they are able. They should be prepared to assume positions of authority and leadership, and be prepared to do work for the club outside of official meetings whenever needed.
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