Job Description for Office Manager

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Selecting a career is one of the most important choices a person makes in his lifetime. When a person devotes himself to a certain field, he will be immersed in the career for the better part of the day, five days a week. For people interested in pursuing an administrative career, being an office manager is one possibility. Before committing to a job, it is important to learn the ins and outs of the profession.

General

  • An office manager heads up the daily functioning of an office. She is responsible for making sure that everything is running in a smooth and efficient manner, particularly the work done by the administrative employees (such as the receptionists, office clerks, secretaries and assistants).

Finances

  • Office managers are closely involved in an office's financial matters, and keep close track of budgets and the spending of various parts of the office. The managers also oversee monetary matters including billing and payroll.

New Employees

  • When a new person begins working in an office, the office manager usually is responsible for helping him become acquainted with the job. Apart from job training, office managers also often conduct interviews for potential employees and determine who is hired for various positions.

Records

  • An office manager is keeps and files detailed records. Office managers oversee recordkeeping and handle privacy matters, ensuring that information is secure and concealed.

Supplies

  • When an office runs out of ballpoint pens, the person who needs to order the new batch from the supplier is usually the office manager. Apart from just stationery, this may also apply to furniture (such as swivel chairs and desks), paper towels for the office restroom and paper cups for water and coffee.

Clerical

  • Office managers must be capable when it comes to conducting standard clerical tasks, including answering telephones, distributing mail, sending out mail, directing phone calls, typing and dictating.

Problems

  • When there is an interoffice conflict, the office manager is generally the go-to person. Office managers often organize staff meetings to come up with solutions to problems and to implement new policy shifts and tweaks. If there is an issue with an employee's work performance or treatment of other workers, the office manager typically is the disciplinarian.

References

  • Photo Credit Creatas/Creatas/Getty Images
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