Can You Make Google Calendar Go to Google Docs?
Given that they're both part of your Google/iGoogle account, you'd think that Google Docs would be fully integrated to Google Calendar. Unfortunately, Calendar does not normally let you embed Google Docs links -- or any other kind of links -- in an event record. However, by enabling a Google Labs function, you can attach a Google Doc to your event listing.
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Google Docs Permissions
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The first step in linking a Google Doc to a Calendar event is to make sure the document has the proper share permissions. Otherwise your viewer will encounter an error message when he tries to follow your link. You do this by mousing over the document in your Google Docs list and dropping down the "Action" menu that pops up to the right. Click "Share" in both of the following menus. Change the permissions to "Anyone with the link" and click "Save."
Enabling Event Attachments
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Once you've shared your document, go to your Google Calendar from the Google Mail menu. Click on the cog icon in the upper right of the screen and click "Labs." Scroll down to the Event Attachments feature and click the radio button next to "Enable."
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Attaching a Google Doc to an Event
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Click on an open appointment slot on your Google Calendar and then click the "Edit event details" link. With Event Attachments enabled, you'll see a new link under the description called "Add Attachment." Click that link and a list of your Google Docs appears. Click the document you want to attach and then click the "Select" button. Your Google Doc will now appear as a link in your event details.
Alternative to Google Labs
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If you don't want to enable the Event Attachments feature, you can just paste the URL of the Google Doc into the event description. To make the link more usable for your viewers, include in the Description an instruction that reads something like: "Copy the address into your browser's address bar to view the document." You might want to add that if they're using Google Chrome, they just have to select the URL, right-click it, and select "Go to..." to follow the link.
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- Photo Credit Feng Li/Getty Images News/Getty Images
