Is it OK to Write a Short Message in an Email When Sending a Resume to a Prospective Job?

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Sending a resume to a prospective employer over email may be what the job announcement requests you do. However, merely attaching it to a blank message and sending it to the email address on the ad may not gain you the interview that you want. Stand out from the other applicants and show your personality in writing to snag the interview and, quite possibly, the job.

Resume

Your resume is what connects you to prospective employers. If written well, you will catch the attention of the recruiter and be called for an interview. You won't have long to impress the person screening resumes for the job. Therefore, format your resume so that it catches the eye. Highlight the education and experience that qualifies you for the specific job for which you are applying, even if you have to change your resume each time you send it. Review the finished product carefully to ensure that there are no grammatical or typographical errors.

Guidelines

Carefully read the submission guidelines in the job announcement. Before sending your resume by email, make sure that it will be accepted that way. The employer may ask you to send the resume in the body of the message instead of as an attachment. Therefore, if you attach it, your resume will not be opened and read.

If the employer accepts attachments, put your name on your resume file and make sure that it can be opened from your email. If you are writing a cover letter to accompany your resume, keep both together in one file to ensure that the employer receives and reviews the complete application packet.

Message

Always send a message with your email when sending a resume for a prospective job. It's OK to write a short message as long as the information you need to convey is included in your email. If possible, address the message to the person who will be reviewing your resume. Reference the position and job announcement and briefly highlight one or two qualities that qualify you for the job.

Don't just repeat your cover letter and resume. Be creative and use information that expands on a detail of your qualifications. Write professionally, observing all the rules of English grammar, spelling and punctuation, using upper and lower case where appropriate. Don't abbreviate words to save space. Place your name at the end and your contact information below it.

Considerations

If you are asked to send your resume in an attachment, make sure that the file is included in your message. If you are required to paste your resume in the body of the email, check the formatting to ensure that the information is comprehensible. Because it's hard to relay feeling over email, be as positive as possible in your message. Don't use negative terminology that may give the recruiter the wrong impression about you.

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